Article III
Trustees
Section 1. Board of Trustees
The corporate powers of the association shall be exercised, its business conducted and its property controlled and administered by a Board of Trustees composed of FIFTEEN (15), who shall be elected by the Alphans at the annual meeting, or such subsequent meeting as may then be determined, and shall hold office for two (2) years, and until their successors are duly elected and qualified. The notice for the election of Trustees shall be given in the same manner as provided for in the case of meetings of Alphans. The Board of Trustees shall organize chapters in every region, province or chartered cities and abroad as may be feasible.

The Emeritus Lord Chancellors, the immediate past Lord Chancellors of the Association, and the presiding officer of the House of Lords shall be ex-officio members of the Board of Trustees.

Section 2. Board Meetings
The Board of Trustees shall have regular monthly meetings on the last Saturday of each month in the morning unless the Board shall prescribe otherwise. Special meetings may be called by the Lord Chancellor, or upon written request of two Trustees. Notices of all special meetings of Trustees shall be given at least one (1) day previous to the date fixed for the meeting.
• Back

Article IV
Executive Officers
Section 1. Executive Officers
The Executive Officers of the Association shall be a Lord Chancellor, Vice-Chancellor for administration, Vice Chancellor for External Affairs, Vice Chancellor for Finance, a Secretary General and an Auditor General, all of whom shall be elected by the Board. Except for the Vice Chancellor for Finance, Secretary General and the Auditor General, all the other officers of the Association must be elected from among the Trustees of the Board. All officers shall hold office for two (2) years until their successors shall have been duly elected and qualified. The Board of Trustees may appoint other officers, as exigencies may require.

Section 2. Lord Chancellor
The Lord Chancellor shall be the Chief Executive Officer of the association. He shall preside at all Board and Annual/Special membership meetings. He shall exercise all resolutions of the Board. He shall have general supervision of the affairs and property of the association, and over its several officers and employees. He shall submit to the Board as soon as possible after the close of each year and to the Alphans at each meeting a complete report of the activities of the association for the preceding year.

Section 3. Acting Lord Chancellor
In case of the absence, temporary incapacity or disability of the Lord Chancellor, the Vice Chancellor for Administration shall the Acting Lord Chancellor. However, in the event of the former's resignation and/or permanent incapacity and disability to continue in office, the Vice Chancellor for administration shall become the Lord Chancellor. In case the Vice Chancellor for administration is unable for any reason to exercise the duties of the Lord Chancellor, the Board of Trustees shall designate a Lord Chancellor.

Section 4. Vice Chancellor for Administration
He shall have custody and be responsible for the maintenance and upkeep of fixed assets and title of the same; carry out the proper administration of the association's offices and premises; hire the necessary office personnel and shall be responsible for all matters affecting personnel relations.

Section 5. Vice Chancellor for Finance
He shall have custody of the funds, receipts and disbursements of the association in such bank or banks as the Board of Trustees may designate. He shall render to the Lord Chancellor or to the Board of Trustees, whenever required, an account of the financial condition of the association of all transactions made by him as custodian. He shall keep the books of accounts of all transactions of the association. All checks paid out or indorsed by the association shall be signed by the Lord Chancellor, countersigned by the Vice Chancellor for Finance.

Section 6. Vice Chancellor for External Affairs
He shall be charged with the preparation of plans and programs involving the association's activities with the public and private sectors, and shall provide the necessary coordination and liaison with them.

Section 7. Secretary General
The Secretary General shall keep the minutes of all meetings of the Alphans and of the Board of Trustees, and all committees, in a book for that purpose. He shall keep the seal of the association and when authorized by the Board of Trustees, to affix such seal to any paper or instrument requiring the same.

Section 8. Auditor General
He shall be responsible for the audit of any disbursements or financial transaction of the association. He shall submit upon request of the Board of Trustees an audit report that may be required from time to time. The Board of Trustees may appoint a reputable auditing firm to handle the association's books of accounts, and/or audit its financial statements as external auditor.

Section 9. Regional Coordinator
A Regional coordinator shall be elected by the registered chapter or chapters by a majority vote of all the Alphans in good standing in the region or area; if any therein. A Regional Coordinator shall serve for a period of two (2) years from the date of his election until his successor shall have been duly elected and qualified; provided, however, that the Board of Trustees elected upon the adoption of these by-law shall be empowered to designate the first set of Regional Coordinators. A Regional Coordinator shall perform the following duties:

• To supervise and coordinate all activities of the association within the region and its chapters therein; and to follow-up the implementation of all programs and activities of the organization;
• To extend support, provide guidance and leadership in the development of membership and other chapter activities and assist in the organization of chapters in the area;
• To provide communication, liaise between the association and the various chapters in the region;
• To perform such duties and functions that may be delegated to him by the Board of Trustees.